Employer

About the Role

We are seeking a responsible, organized, and detail-oriented Inventory Officer to manage and maintain accurate records of the company’s stock across its warehouse and operational locations.

The successful candidate will be responsible for stock monitoring, receiving and inspection, inventory reconciliation, stock-level management, loss prevention, and inventory reporting.

The ideal candidate must have strong numerical and organizational skills and be able to identify discrepancies and maintain accurate inventory records in a fast-paced business environment.

Key Responsibilities

1. Stock Monitoring & Tracking

Maintain accurate and up-to-date inventory records using inventory management systems, ERP software, spreadsheets, or other approved tools.
Record and track all stock movements from receiving through storage to dispatch.
Ensure every stock transaction is properly documented and authorized.
Monitor stock balances across warehouses, stores, and relevant outlets.
Maintain accurate records of stock received, issued, transferred, returned, damaged, or written off.
2. Stock Level Management

Monitor minimum, maximum, reorder, and safety stock levels.
Identify products approaching reorder points and notify the relevant procurement personnel.
Coordinate with procurement and management to initiate replenishment requests before critical stock levels are reached.
Monitor fast-moving, slow-moving, and non-moving inventory.
Help minimize stock-outs while preventing unnecessary overstocking.
3. Receiving & Inspection

Receive and inspect incoming stock against approved Purchase Orders (POs), invoices, and delivery notes.
Verify quantities, product descriptions, specifications, batch information, expiry dates, and packaging condition where applicable.
Identify shortages, excess quantities, damaged goods, or discrepancies and report them promptly.
Ensure products are properly categorized, labelled, recorded, and placed in their designated storage locations.
Maintain an organized and easily accessible warehouse or stockroom.
4. Stock Auditing & Reconciliation

Conduct regular cycle counts and physical stock-takes as scheduled by management.
Reconcile physical stock quantities with system and accounting records.
Investigate discrepancies and identify the causes of stock variances.
Prepare variance reports and recommend corrective actions.
Maintain proper documentation of stock-count results and adjustments.
5. Loss Prevention & Quality Control

Monitor product expiry dates and identify damaged, obsolete, or slow-moving inventory.
Implement appropriate stock rotation procedures, including FIFO (First-In, First-Out) and, where applicable, FEFO (First-Expired, First-Out).
Ensure proper storage conditions are maintained to prevent product deterioration or spoilage.
Enforce established stock security and access-control procedures.
Report suspected theft, unauthorized stock movements, damage, or unexplained losses to management immediately.
6. Inventory Reporting & Analysis

Prepare regular inventory reports for management, finance, procurement, and other relevant departments.
Provide accurate information on:
Stock levels
Stock movement
Inventory variances
Fast-moving and slow-moving items
Expired or damaged products
Stock turnover
Outstanding replenishment requirements
Support management with reliable inventory information for budgeting, procurement, and financial planning.
7. Compliance & Documentation

Ensure all inventory transactions are properly documented and traceable.
Maintain organized stock records, receiving documents, issue notes, transfer notes, and adjustment records.
Follow company inventory policies, procedures, and internal control requirements.
Support internal and external audits by providing accurate inventory documentation.
Maintain confidentiality and integrity of company stock and inventory information.
Qualifications & Requirements

Minimum of OND/HND/Bachelor’s degree in Accounting, Inventory Management, Supply Chain Management, Business Administration, Logistics, or a related field.
Previous experience in inventory control, warehouse management, stock management, retail, pharmacy, FMCG, or a similar environment is an advantage.
Good knowledge of stock-taking, inventory reconciliation, and warehouse procedures.
Proficiency in Microsoft Excel and inventory management systems.
Strong numerical and analytical skills.
Excellent attention to detail and record-keeping ability.
Good organizational and time-management skills.
Ability to identify discrepancies and investigate stock variances.
High level of integrity, responsibility, and accountability.
Ability to work effectively as part of a team and meet deadlines.
Key Competencies

The ideal candidate should demonstrate:

Inventory & Stock Control
Numerical Accuracy
Attention to Detail
Record Keeping
Analytical & Problem-Solving Skills
Loss Prevention Awareness
Warehouse Organization
Computer & Excel Proficiency
Integrity & Accountability
Teamwork & Communication
Ideal Candidate

We are looking for an organized, disciplined, proactive, and highly accountable Inventory Officer who understands that accurate stock management is critical to the company’s profitability and operational efficiency.

The successful candidate must be willing to take ownership of inventory records, investigate discrepancies, prevent stock losses, and ensure that management always has reliable information about the company’s stock position.